Privacy Policy

IDDI Data Protection Policy

Last revised on June 2018

IDDI is committed to the responsible handling and protection of your personal data.

The below provisions are an outbound statement made by IDDI to its customers, job applicants, healthcare professionals and other parties about how IDDI is collecting, using, and disclosing personal information. These provisions will also apply to the information collected from the visitors of this website.

IDDI would like to inform you that to navigate through the majority of the web pages of this website you will not be asked to share your personal information, with the exception of some data related to your navigation over these pages. However, IDDI may need to have your personal data if you request any additional information or services from us.

Why Data Protection Matters To Us?

At IDDI, we value the confidence of those who have entrusted us with their personal data: healthcare professionals, job applicants, employees, customers, and business partners. IDDI has developed procedures and practices to periodically review and monitor the use of personal information in order to ensure that our data processing practices comply with the internationally recognized standards of personal data protection. Such international standards include, but are not limited to, the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR).

Why May We Need To Process Personal Data?

IDDI collects personal data that you provide to us directly when you request information about our services; subscribe to our website services, email notifications, make an enquiry through our different enquiry forms and helplines. This may include:

  • Identification and contact data such as first name, last name, gender, job title, phone number, company name, email address, ZIP/Postal code and city.
  • Any information that you voluntarily share with us such as feedback, opinions or information provided via any of our helplines

IDDI also collects personal data automatically when you visit our website. This may include:

  • Device information such as IP address, referring website, IDDI pages your device visited and the time that your device visited our website
  • Internet log information and details, collected through our third parties such as Google Analytics, that does not specifically identify you
  • Information collected by cookies (for further information please see the Cookie Policy)

IDDI will use your personal data for the following different purposes:

  • To improve our website with the objective of ensuring that content is presented in the most effective manner for you and for your device
  • To send email and communicate with you via email regarding our services and events which may be of interest to you if this is in accordance with your marketing preferences
  • To analyze your use of our website for trend monitoring and promotional purposes
  • To respond to enquiries and comments and provide you with support via communication channels
  • To keep our website safe and secure and comply with our legal requirements and obligations
  • To set up and manage your user account

IDDI processes personal data in the context of specific activities, such as personnel hiring and management, accumulation and management of the database of healthcare professionals, and for limited, and legitimate purposes, some of which are listed below.

  • Personal data of job applicants: to enable screening, selection, and hiring of candidates and communication with them.
  • Personal data of employees and consultants: to manage payroll and benefits, make decisions regarding employment (promotion, salary reviews, discipline), and for other human resource administration and management purposes.
  • Personal data of potential customers: to enable prompt responses to requests for information.
  • Information related to the navigation through this website of our website visitors: to ensure convenient interaction with the website and improve the experience of the visitors.

How Do We Collect and Use Your Personal Data?

Categories of personal data collected for one of the purposes described in the previous section include contact details, company information and job application information. For example, your name, address, phone number, e-mail address, company name, position, resume, names of employees’ dependents (for employee benefit administration purposes) and/or “cookie” information may be collected for processing external requests.

Sensitive personal data is defined under local data protection law and may include information relating to a data subject’s racial or ethnic origin, nationality, political opinion, religious and philosophical beliefs, membership of a trade union, physical or mental health conditions, biometric or genetic data, and sexual life.  IDDI generally does not collect sensitive personal data. In cases the collection of sensitive data is required by law, for example in the context of employment, IDDI will obtain such information directly from individuals with their explicit consent.

IDDI collects personal information from you directly. In the context of personnel hiring or engagement of healthcare professionals, we may also need to refer to some publicly available or legitimate non‑profit and commercial databases offered by professional networks and communities. We may also receive some personal information of healthcare professionals from our previous relationship with the sponsors of clinical studies and medical institution where the healthcare professional works, websites of such medical institutions, scientific publications and academic conferences.

Via this website, IDDI may collect personal data for the purposes of job applications, or responding to an individual’s requests.

All individuals, who may wish to request IDDI to provide them with specific information, will need to complete a contact form. An individual’s personal information captured on this form will include his/her name, company name, and e-mail address.

Individuals, who wish to apply for a vacancy within IDDI announced at this website, will be forwarded to a specific email address: careersbelgium@iddi.com.

No part of the IDDI website is designed to attract minors, nor to intentionally collect or use information about children known to be between 13 and 16.

Cookies

Cookies are pieces of data that a website transfers to a user’s computer connected to the Internet. Web beacons are transparent pixel images that are used in collecting information about website usage, e-mail response, and tracking.

This website uses cookies in accordance with its Cookie Notice. For more information, please review our Cookie Notice.

IP Addresses

Like many other websites, IDDI receives IP addresses in the normal course of the operation of this website. An IP address is a number assigned to each user by the Internet service provider so one can access the Internet. IDDI does not use IP addresses to identify individuals nor trades this information to any third party.

With Whom Do We Share Your Personal Data?

The personal information that IDDI obtains in the course of its business, including via this website, will be available to the staff of IDDI Group companies. Under some circumstances, IDDI may be required to release personal information to law enforcement agencies or judicial authorities.

IDDI will not trade or sell any of your personal information. Unless permitted or required by law, IDDI will not share or transfer personal information of the individuals for use by any business outside IDDI without making the individual aware of the intended data sharing and/or upon his/her explicit consent.

Can Third Parties and Linked Third Parties’ Websites Access Your Personal Data?

This website uses interfaces with social media platforms such as Facebook, LinkedIn, Twitter, and others. If you have an account on these social media sites, these sites may make a connection between your visit and your personal information. Before you choose to “like” or share your information through these services we recommend that you review their privacy policies.

IDDI does not knowingly allow any third party to collect personal information about your online activities over time and across different websites when you use the IDDI website.

However, our website may contain links to websites of entities that are not affiliated with IDDI. Such websites are not under control of IDDI. This Policy does not cover third-party websites. We recommend that you review the privacy policy of each linked website that you may choose to go onto.

How Do We Protect Personal Data?

IDDI employs reasonable organizational and technical safeguards to protect personal information in its possession from loss, misuse and unauthorized access, disclosure, alteration, and destruction.

Your Rights Regarding Control of Your Personal Data

You have the right to request access to your personal information, and correction and erasure of your personal information. You can request a digital copy of the data that you provided to IDDI. You also have the right to object to any use of your personal information that is described in this Policy.

How To Contact Us About Privacy

All your inquiries, complaints, as well as your requests for accessing information that we process about you, should be forwarded electronically for action or response to dataprivacy@iddi.com

How Do You Know If We Update This Policy?

IDDI reserves the right to modify or amend this Policy. For instance, we may need to change this Policy as new privacy legislation is introduced or as existing regulations are amended. Changes to this Policy will be posted on the IDDI website. Please check back periodically for updates to this Policy.

If you have an enquiry or concern about our Privacy Statement, please contact:

International Drug Development Institute (IDDI)
30 Avenue Provinciale,
1341 Ottignies-Louvain-La-Neuve
Belgium
Email: dataprivacy@iddi.com